Plan ahead so distribution will be the best day of the year.
Will you be moving boxes and setting up tables?
How will you hand out dust jackets and autograph supplements?
Think through how you’ll hand out personalized books (without mixing up any names)!
Will students need places to sign books? Will it be a party atmosphere?
How will students prove their payment? Did you know Herff Jones has wristbands you can hand out as an entry ticket?
Check out yearbookdiscoveries.com > shop for all the goodies you need to pull off the best yearbook day ever.
Make a kit for last-minute sales with a receipt book, computer, pens and envelopes. Make sure you have staffers assigned to this duty.
Print a distribution list from eBusiness and resolve any potential issues such as duplicate orders, balances due, missing information or students who have moved.
You should receive name plates in time to check spelling and cross-check against your eBusiness list. You may even have time to order replacements before distribution.
When books arrive, take a minute to have a special reveal moment with your editors and staffers. Make it special and take lots of pictures and videos!
Inspect and count all of your books when they arrive. If there are problems, contact your rep immediately.
Don’t forget to pull extra books for your classroom, administrators and the library. Don’t sell every single book right away. When you get down to about five books, start a waiting list and sell them once the dust settles.
Even after books deliver, keep entering all sales into eBusiness so your records are correct. You’ll want to use those reports next year.