- Make your final invoice payment and budget for next year. Your final invoice reflects 10 percent of your printing agreement, along with any upgrades or shipping, if applicable.
- Plan for summer coverage. Think about events in the community as well as those related to school.
- Schedule staff social events. Build mentoring relationships between new and incoming staffers early.
- Make final summer workshop plans.
- Organize computer files and archive your final spreads (InDesign). Export a PDF file of your book and send it to your rep.
- If you haven’t already, submit your book to Portfolio by July 1 (spring delivery). Find the form here.
- Submit your book to NSPA, CSPA and state organizations for critiques.
- Create a tentative ladder.
- Develop next year’s theme. Brainstorm ways to carry it through the book. Let it sit for a while and see if it still seems relevant and fresh. Consensus isn’t always the answer.
- Give staffers an assignment to build portfolios of their work. Hello résumé!
- If you haven’t already, develop an exchange list and share your book (or PDFs of your favorite spreads) with other schools — and with us at email@example.com.
- Write thank you notes to all who assisted with the book, including advertisers.
- Send renewal letters to all existing advertisers.
- Notify rising seniors and their parents about photo deadlines and costs. If possible, insert a flier into rising senior report cards or senior product mailings.