A SAMPLE MONTH-BY-MONTH TASK GUIDE

These calendars are offered as a guide only as the items listed may or may not pertain to you. Please consult with your Sales Representative to adjust these tasks to your needs. Sample spring and summer/fall delivery progress calendar follow.

SPRING DELIVERY PROGRESS CALENDAR

JULY/AUGUST
  • Attend summer workshop
  • Begin plans for theme, cover and section designs
  • Sell books at registration
  • Organize staff and begin training
  • Assign coverage of opening days of school
  • Complete ladder and coordinate deadlines
  • Plan staff manual
  • Confirm professional photographer
    • student picture days/QPP instructions, candid/group photo expectations
SEPTEMBER
  • Staff bonding activities
  • Assign deadlines
  • Attend fall workshop
  • Finalize staff manual
  • Get class list for index and portraits
  • Finalize theme, opening and cover ideas
  • Begin section designs
  • Get all color photos taken
  • Assign businesses for advertising contacts
  • Organize room and computer files
OCTOBER
  • Complete second book sale
  • Follow up with advertisers
  • Submit color signatures
  • Submit cover and endsheets
  • Work on fall sports and student life coverage
  • Begin planning academic and organization coverage
  • Confirm special event dates
  • Schedule group photo day
NOVEMBER
  • Mail fall sports and student life pages
  • Mail advertising pages
  • Work on academic and organization pages
  • Research underclass panels and candid information
  • Senior involvement questionnaires
DECEMBER
  • Conduct group photo day
    • be sure to get names same day
  • Mail all panel pages
  • Mail dividers
  • Mail thank you cards to advertisers
  • Give thank you cards to school supporters
  • Secure pricing with printer for next year
JANUARY
  • Work on winter sports
  • Mail academics and organization pages
  • Conduct training sessions for new staff members
  • Assign buddy for new semester staff members
  • Review staff manual
FEBRUARY
  • Mail winter sports
  • Mail index and closing
  • CELEBRATE!
MARCH/APRIL
  • Recruit staff members for next year
  • Clean room and computer files
  • Plan distribution party
  • Attend spring workshop
  • Assign Design Creativity Books
  • Final sales drive if necessary
  • Take spring sport group photos
MAY/JUNE
  • Spring sport/event coverage
  • Remind juniors to schedule their senior photos
  • Finalize distribution party – sell unused photos
  • Assign next year’s staff positions
  • Discuss plans for next year’s book
  • Review Design Creativity Books
  • Clean out yearbook supplies
  • Sign up for summer workshops

SUMMER/FALL DELIVERY CALENDAR

JULY/AUGUST
  • Attend summer workshop
  • Begin plans for theme, cover and section designs
  • Sell books at registration
  • Organize staff and begin training
  • Assign coverage of opening days of school
  • Plan staff manual
  • Confirm professional photographer
    • Student picture days/QPP instructions, candid/group photo expectations
  • Plan distribution party
  • Assign Design Creativity Books
SEPTEMBER
  • Staff bonding activities
  • Complete ladder and coordinate deadlines
  • Attend fall workshop
  • Finalize staff manual
  • Get class list for index and portraits
  • Finalize theme, opening and cover ideas
  • Train staff
  • Begin section designs
  • Take color photos
  • Assign businesses for advertising contacts
  • Organize room and computer files
OCTOBER
  • Complete second book sale
  • Follow up with advertisers
  • Work on fall sports and student life coverage
  • Begin planning academic and organization coverage
  • Confirm special event dates
  • Schedule group photo day
  • Revisit Design Creativity Books
  • Practice interviewing techniques
  • Review standards of journalism
  • Plan cover and endsheets
NOVEMBER
  • Continue working on student life
  • Make final advertising push if necessary
  • Work on academic and organization designs
  • Submit cover and endsheets
  • Research underclass panels and candid information
  • Work on dividers
DECEMBER
  • Mail Fall sports and student life pages
  • Submit early color signatures
  • Mail dividers
  • Mail thank you cards to advertisers
  • Give thank you cards to school supporters
  • Secure pricing with printer for next year
JANUARY
  • Conduct group photo day – get names same day
  • Work on winter sports
  • Senior involvement questionnaires
  • Conduct training sessions for new staff members
  • Assign buddy for new semester staff members
  • Review staff manual
FEBRUARY
  • Mail some academics and organization pages
  • Research candid information for panel pages
  • Triple check  QPP directory proofs
  • Review proofs to check accuracy
  • Mail winter sports
  • Mail any remaining color signatures
  • Clean room and computer files
MARCH/APRIL
  • Work on spring sports
  • Mail all panel pages
  • Mail remaining academics and organizations
  • Recruit staff members for next year
  • Attend spring workshop
  • Final sales drive if necessary
  • Take spring sport group photos
MAY/JUNE
  • Mail spring sports and events
  • Mail index and closing
  • Remind juniors to schedule their senior photos
  • Sell photos not used in book
  • Assign next year’s staff positions
  • Clean out yearbook supplies
  • Register for summer workshops
  • CELEBRATE!

Contributed by:
Lisa Keene

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