Benefit both the yearbook staff and the teams that participate

As advisers, we look for ways to make reporting easier for our students. It starts with giving them the skills to take the pictures, ask the right questions, know the rules of the game, and understand how to write the captions and stories. But for many teachers, the starting point may be the roadblock.

This is the primary purpose for establishing what we call “Media Day” at our school.

It’s a chance for staffers and athletes to gather in one place and begin the conversation, which leads to the story of their season. The relationships that begin at this one event will help reporters have stronger connections and better access to the year’s story.

Our theory in establishing this event stems from the notion that the foundation for covering a team is built long before the first game — or in some cases the first win or loss. We cover all teams, and for those that do not win as much as you hope they would, being present at the beginning goes a long way in proving to them that you really care about their passion for playing their sport.


The first step is to find a team who is willing to buy in to this experience. In our situation, we had already established a working relationship with the varsity boys basketball coach through a weekly podcast and other regular features.

It was actually Coach Travis Carr who pitched the idea to me. He told me he would prep his team by informing them of what they were expected to wear, what type of questions they would need to be prepared for and how to respond.

The success of the media day depends deeply on the cooperation of the coaching staff.

The next step is to meet with the coach and schedule a date and location in advance of the season. Our date is set for the week after tryouts end. This is also before they play their first game. Since the purpose is to establish a working relationship, it is best to do this before the first game is played.

The basketball coach also gives us some background notes a few days before the event to help us prep questions. Sometimes you can have some very shy players when they are placed in front of a group, so having very tailored questions can ease that tension and make the team feel your reporters know what they are talking about.


If nothing else, after this event we hope that the players and coaches know the reporters, and that those reporters feel comfortable talking to the coaches and players.

The team photo and the mugshots help the yearbook, web, newspaper and broadcast staffs out by having stock footage to use in the various coverage. They also are given to the team so they can produce their own marketing materials like posters, rosters and schedules. A good working relationship goes a long way.


The roles for the students can be as detailed as you want, or you can have a few perform all of the roles. We explain to our media students that some will sit in the press pool and ask questions and take notes, and some will oversee the operations.


This event can be covered with as little as a group of eager students with smartphones, or you can bring out the heavy equipment. The more equipment you bring, the more professional the event feels.

Chris Waugaman, MJE
Prince George HS • Prince George, VA


All smiles, the Prince George basketball team poses as yearbook editor-in-chief Emily Whitehead ‘19 shoots portraits at Media Day.


Getting real-world experience, newspaper editor-in-chief Kattie Iwanski ‘18 (right) asks a question at Media Day.


Using a tripod, broadcast director Kyla Nase ‘19 records the press conference.

Photos by Marisa Kargbo


The moderator calls on the reporters and keeps the press conference going.

The reporters take notes and ask questions.

The photographers take photos of the team at the press table, the players in front of a backdrop, the team photo, and document the overall event.

The videographer captures footage for a quick review package and for promotional purposes advertising the home opener on social media.

Social media editor covers the event live by posting to our different social media outlets.